|
Overview
|
A-1
|
| An Order Processing System keeps the track of Customers Orders. It handles Delivery Orders, Invoicing and keeps the track of stocks. While invoicing it also handles, the preparation of commercial documents like Bank Letter, Hundi and so on. | |
| The system module details are explained below. | |
ORDERS1. ENTRY Record the Orders received from customers. One order can have many products. This will record the product wise Quantities ordered and its Delivery Schedule. One can record the terms & conditions of the order. Order as well as Product level levies can be stored, for example Packing & Forwarding costs, Discounts, Excise Duty, Sales taxes and so on. 2. ORDER CONFIRMATION LETTER The hard copy of the order, can be printed on the plain or pre-printed stationary |
|
|
DELIVERY ORDER 1. ENTRY Delivery Order (short named DO) is intimation to the factory to deliver and invoice a specified order. For one customer multiple orders may be clubbed in one Delivery Order. Orders can be part delivered. Balance orders will require tracking for later fulfillment. The stocks must be updated through subsequent Challan cum invoice. 2. HARD COPY Delivery Order can be printed on plain or pre-printed stationary. |
|
|
INVOICE 1. ENTRY: For a customer multiple Delivery Orders can be clubbed in one Invoice. This invoice will inherit the terms and conditions of the order. The Invoice can be later modified for any discounts, tax or levies and Pack Details weight wise. The Invoices will be posted to Accounts Receivable. An Invoice can ship to a consignee different from buyer party or on the different address of the same customer or consignee. |
|
| 2. PRINTING: An Invoice raised can be printed on pre-printed stationary. | |
| 3. STOCKS: The system will keep track of finished goods stock. Elaborate inventory controls and monitoring is available. | |
| 4. PACKING SLIP: A packing slip will summarize the carton wise packing. The Packing Slips can be printed through the system. | |
| 5. RATE-N-PRICE LIST MANAGEMENT: The system provides for extensive and flexible way of management of product price lists with dependency relationship with one major raw material as price determinant. You can manage price list for different product groups, agents and their parties. The price list has an effective date, with reference to which revisions can be made. | |
| 6. AGENCY COMMISSION MANAGEMENT: The system provides for extensive and flexible way of managing agency commission concept for market distribution channel. You can define basic commission rate structures for a product group and customize it for the agent or an agent's customer. You can create revisions with an effective date. The system has facility to compute commission statements for raising D/N and C/N for agents. | |
| 7.
EXPORT IMPORT OF DATA:
This is very important feature of Order Processing Systems. It
allows you to export the Orders and Delivery Orders from Head
Office to factory. The factory will import the exported DO data.
Based on Delivery Orders it will generate the invoice. This invoice
data will be exported from factory and imported at the HO to update
A/R. It will also update the inventory of the stocks. At any point of time stock statements can be taken at HO as well as factory. |
|
|
REPORTS 1. PRICE LISTS 
Product Size Rate
Product Party Rate
Party Product Rate (without Attributes of product/group)Agent
Party Product wise Rate
Product without Size Rate2. LEAF PAD REFE RENCE 3. ORDER BOOKING STATUS 4. ORDER REGISTER 5. DELIVERY ORDER REGISTER 6. PENDING DO
DO No wise Pending D.O.
Party wise Pending D.O.Size
wise Pending D.O.
Party, Product wise Pending D.O.7. DESPATCH REGISTER 8. ORDER BOOKING AND DESPATCH REGISTER 9. PRODUCT SIZE WISE SALES (Year/MM) 10. MONTH WISE ORDER COMPARISON 11. PRODUCTION REPORT |
|
